Blog/Cloud Computing

15 Benefits of SaaS Software For Small Businesses


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Praise Iwuh

April 28, 2023

15 Benefits of SaaS Software For Small Businesses

 Software as a service applications applications play a huge role in the growth and success of small businesses. For instance, by using a SaaS platform, small businesses can increase their productivity and ultimately move more quickly toward their objectives, whether those objectives are employee growth, increased revenue, more products, or increased services offered.

This article aims to explain the benefits of SaaS software for small businesses and the ways such businesses can leverage these benefits for continuous growth and development.

First, we start with the basics; what is Software as a Service?


What is SaaS?  

15 Benefits of SaaS Software For Small Business  

How Small Businesses Can Leverage The Benefits of SaaS  

What is SaaS?  

Software as a Service is a program delivery model in which a third-party provider hosts online software apps and makes them accessible to customers online. Customers in this approach can use a web browser or a specific mobile app to access the applications, and they can pay for the SaaS software service via a subscription or usage-based pricing.

The main idea behind this web-hosted software is that customers do not have to waste time,  buy or manage their software or hardware due to its use of cloud computing services.

"The cloud" applies to distant web servers in different data centres that run application code and host databases.

There are three major types of these cloud computing services. This includes SaaS, PaaS, and IaaS. However, SaaS is focused on Application software that users can access through a web browser, an exclusive desk client, or an API compatible with a desktop or mobile operating system and hosted in the cloud.

15 Benefits of SaaS Applications For Small Business  

1. Reduces cost

Small businesses usually need more financial resources to cover high-cost software implementations, capital expenditures related to server software purchases, ongoing licensing fees, and support costs. However, with a SaaS model, small companies can pay for the required functions and user base while allocating funds to more necessary expenses like operations maintenance, marketing, etc.

With the SaaS approach, customers can pay subscription fees over time and based on usage through a pay-as-you-go system which is relatively smaller than buying it in full.

Additionally, the SaaS provider installs, configures, and maintains the programs when clients purchase them. Hence, clients can hire experts to construct and maintain the application on their behalf, saving them money if they lack the resources or knowledge to do so.

Also, all customers share the expense of maintenance and updates in the communal, multi-tenant environment of SaaS products, contributing to the overall cost of a high-quality product.


2. Easy access and team collaboration

Since all online software is cloud-based, nearly anyone can access and use them. As a result, rollouts and setups do not have to take a long time or require small businesses to employ costly implementation partners. The customer is prepared to use their answer once they are on board. All they require is a working internet link and login credentials.

SaaS models are perfect for small businesses with no fixed office or who depend on remote work because customers and clients can use the business's web services, such as appointment scheduling and payment processing.

Additionally, it makes teamwork possible. Multiple users can view the same document at once on the web, and they can even collaborate and see each other's changes in real-time.


3. Easily scalable

SaaS models are ideal for small businesses because they can be easily modified as time progresses. As a result, the business can maintain momentum by adding more users at discounted rates in various tiers.

The primary platform can be expanded to include extra features required by bigger teams, ensuring that workflows are continuously improved for better outcomes in real-time.

Ultimately, SaaS's adaptability guarantees it can be whatever the client requires.

4. Improves cash flow

SaaS platforms can improve customers' and suppliers' financial flow. A company's cash flow is the total quantity of money coming in and going out.

Access to a sizable quantity of liquid assets in cash can help businesses buy supplies, settle debts, make investments, execute their remote work, and continue to operate as a whole.

Also, using the web-based structure offers an avenue for recurrent income and a consistent and predictable revenue stream for company providers. This makes it easier for businesses to rest assured that they will make enough money to pay their bills and continue operating.

5. Guarantees payment flexibility

SaaS models give customers a great deal of freedom and time by letting them only pay for the product when they use it. For instance, businesses can offer clients with various financial challenges a variety of custom payment plans with various tiers.

Also, customers can start and stop memberships quickly, allowing them to start or stop using a SaaS software service based on their objectives.

They can also upgrade or downgrade services to add various features when necessary.

6. Automatic updates

The SaaS model simplifies updating software regularly because the provider oversees these updates in real-time. For example, some businesses release new versions of their products as frequently as once a week or once every few months to ensure their product remains relevant to current user requirements.

This significantly benefits online software providers because it presents a chance for them to improve their services over time, capitalise on changes and trends in consumer marketplaces, and maintain customer satisfaction.

In addition, clients can quickly and easily upgrade to the most recent versions with the press of a button, gaining access to bug fixes and new features as soon as they become available.

7. Simple customisation

There are countless possibilities for customisation with SaaS apps. For example, you can pick an online software that goes well with how your business is set up.

SaaS attempts to provide users with customised software and applications to their preferences. Moreover, since the entire system is online and accessible from anywhere, users can ask for specs and upgrades as time goes on.


8. Effortless app integration

One of the most incredible benefits of SaaS is the ease users can integrate their business model with SaaS providers. This exchange of messages between the client and the host takes place through the application programming interface, while the software's response to the user's query acts as both the client and the server.

Asides from this, the vendor and server software can save time and access the interface without any problems due to the sophisticated APIs. It also guarantees excellent customer service because SaaS enables SMEs to deliver timely assistance and resolve any questions customers may have in real time due to its app integration.

9. Improves collaborations globally

Small businesses can participate in top-notch video conferences using web-hosted platforms, speaking directly to one another and sharing presentations on the screen.

Additionally, SaaS enables SMEs to communicate or collaborate with potential investors, clients and business partners from anywhere in the world.

Software companies can also improve their customer service, regularly update their products to remove bugs, improve high-speed connectivity, and add features like interactive chat capabilities.

10. Boosts data protection

Members of the development teams at software companies usually have years of experience, and their programs are vital to protecting customer data. Therefore, customers who use SaaS models benefit substantially because they can back up their data on the Internet and access it from various devices.

Also, with the help of multi-factor authentication and anti-phishing software, cloud technology advancements can offer small businesses high-quality data security options and top-notch customer service.


11. Easy to use

Most web-based applications do not require prior technical knowledge to use the product. This enables SMEs to save time and stress sourcing learning materials because the server's software has examples and built-in best practices.

Users can conduct proof-of-concept tests in preparation to evaluate the functionality of the software or a new release feature.

Additionally, you can migrate seamlessly between multiple instances of various versions. Finally, even in large environments, you can use cloud-based services to try the software before purchasing.

12. Free trial

Users can run proof-of-concept tests before evaluating a new feature or the program's functionality. Also, using this feature, you can run your remote work and transition smoothly between numerous instances of different versions.

13. Larger file storage resources

Most small to medium-sized businesses often find it difficult to store a lot of computer data with their current resources. However, users can gain from companies that use SaaS cloud computing because they get better resources to store, arrange, and securely backup files.

14. Increases retention

SaaS enables SMEs to increase their customer service and, ultimately, their customer base because their features increase retention.

This is because small businesses that use SaaS cloud computing to operate automatically encourage customers to remain loyal to their brand due to its subscription-basis model.


15.No need for IT support

SaaS enables SMEs to eliminate the cost and stress of hiring an IT team for their business. For example, a small IT team will most likely be present in a business with 20 or fewer employees. This team will already be fully occupied with repairs, maintenance, and other crucial technological duties.

Software as a service, which runs remote work, not only does away with the need for IT to maintain and fix a new platform, but it also saves the business money by avoiding hiring extra IT staff.


How Small Businesses Can Leverage The Benefits of SaaS  

Consider having an outline to monitor the actions of sales teams. Analyse what went well, what did not, and why. Your plan should include an automatic tool and anything else you require to evaluate the actions of your sales team members whilst saving more time.

For instance, you can use a CRM with tracked contacts, calls that can be recorded, and even follow-up forms for sales leadership to review—whatever you need to make sure that your sales team is constantly developing and disseminating those essential advantages discussed above.

You can also use the benefits of SaaS cloud computing to improve the customer service of your business. This is because, with on-demand software, you can actively listen and provide support and feedback proactively rather than reactively.

Read also : Best HRM software for Startups


Knowing more about the benefits of SaaS products will enable you to improve your customer service and make a more educated choice for your business. For instance, the SaaS subscription strategy and recurring revenue offer excellent financial predictability. With the right metrics, you can develop precise and practical plans to scale your company.

Customers use SaaS products more frequently to simplify their lives and jobs. Implement these benefits discussed above and use them to strengthen your company's position today.


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