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Dedicated Development Team: Structure, Roles And Responsibilities


Wazobia Technologies

August 01, 2022


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So, you have a fantastic idea for an app and wish to bring it into existence?

Alternatively, you've developed a brilliant solution that will elevate your business process to the next level and are prepared to implement it.

In all circumstances, you will need to employ a development team to implement your concept.


Utilizing a dedicated software development team is a time-tested method for developing software at a lower price.

Therefore, this method is popular among startups and large organizations seeking a less expensive alternative to in-house development.

Here's what we covered in this article:

  • What Is A Dedicated Software Development Team
  • Dedicated Development Team Structure
  • Characteristics Of A Dedicated Development Team
  • When Do You Need To Hire A Dedicated Development Team?
  • How To Hire A Dedicated Development Team
  • Managing a Dedicated Development Team
  • Role Of A Dedicated Software Development Team
  • Benefits Of A Dedicated Development Team Structure
  • Conclusion


A dedicated development team is a model of collaboration between a client and an outsourced team that only focuses on completing the client's project.


With dedicated development teams, you can get the expertise you have never had and may never have on your current crew. And yet, they are not your full-time employees, although they do duties with the same level of dedication as in-house workers while working remotely. Therefore, technically, they are your on-demand employees.


The provider and client may control the remote team's operations.


Typically, clients pay a monthly charge and administration fees for coordination. However, you don't have to purchase specialized software or gear or deal with administrative difficulties like an in-house operation.


By assigning the execution of your project to the dedicated team, you may focus on more crucial business responsibilities.

Thus, the primary benefit of this strategy is concentration. The team is focused on executing a project that improves the rate and calibre of results. They are preoccupied with achieving the goal.


To build a successful digital product, you need the proper people on board from the beginning. To achieve your company's goals, you must align the duties of the individuals in your software development team.

Ensure your team's structure reflects your project's nature and complexity while developing it.


Determine the project's scope before beginning the recruitment process or employing a third-party vendor. For instance, a team of four persons may be sufficient to construct a product prototype. However, your team size will be more significant if you want to release a brand-new application with various features and third-party integrations.


Therefore, your model of a dedicated development team is largely dependent on the nature of your project.

Here are a few examples to help you understand better:


For MVP Development:

Your ideal development structure would be a team of not more than six professionals, which includes a product owner, product manager, business analyst, UX/UI designer, software engineers, and software testers.

For a product development project:

Your ideal development structure would require more hands- still dependent on your methods.

Typically, when adopting an agile methodology, the team will consist of up to nine professionals. If your project is expansive, several agile practices may function in tandem. There is no maximum team size for waterfall projects; your team size will depend on your application's nature and complexity.

You may wish to include test automation experts, performance engineers, DevOps specialists, and security engineers, in addition to the professionals indicated in the preceding section.

In a nutshell; a typical dedicated team structure would include these positions;

  • Project manager
  • A team of developers 100% dedicated to the level and experience you need
  • UI / UX designers
  • Quality Assurance Engineers / Quality Control Automation Engineers
  • Additional experts such as data scientists, external technical managers, solution architects, consultants, or business analysts are optional


Here’s a list of characteristics one should look out for when hiring or recruiting a dedicated development team:



Professionalism is an essential quality that every dedicated team member must possess.

Fundamentally, professionals are approachable and trustworthy. They provide absolute assurance and peace of mind that they will complete the task.

Even the most talented employees are useless to a company without a professional work ethic.

You can view professionalism as a combination of hard and soft talents.


Effective communication is essential for the success of every team. Without it, teamwork cannot exist.

It is essential in today's digital age when remote teams and remote work arrangements are becoming prevalent.

Good communication generates an optimal work environment, which enables teams to perform at their highest level.


We believe communication is crucial to team success. Internal and external communication is vital for dedicated teams (stakeholders)


Healthy team communication creates effective procedures, tools, and solutions. Therefore, teamwork is preferable when feasible. Technology has made it possible to work remotely through Slack, Whereby, Zoom, Google Hangouts, etc.


Successful partnerships require good communication. With its support, we create relationships, set goals, analyses processes, discuss new opportunities, and more. The product owner communicates with the team.

The project manager or team lead communicates most with the client. Regular, unambiguous communication is key (there are no secrets, opinions can be shared freely, and all the information is precise for the opponent). Share correct facts from the start. So begins the long-term partnership.



A team needs to establish goals that are both specific and attainable. Before developing long- and short-term goals and assigning tasks to the team, ensure that everyone knows the project's eventual destination.

As a business owner, product owner, or another responsible individual from the business side, it is your obligation to motivate the team. This is how you construct a dependable and efficient software development team in which you may have faith.



Great teams have strong cultures. They're more effective as a group when they're closer. Having fun at work promotes morale.

Great team culture isn't something you can impose; it develops over time in the appropriate atmosphere.



To perform efficiently, the team must be aware of all components of the process and their jobs and obligations. Therefore, developing a healthy team is essential for custom software development.

The team members should also comprehend the relationship between their roles and duties and the project's objectives.

Each member of your team must be committed. A vital element of a successful team is ensuring that all team members share in the rewards of success. This team structure instils a sense of duty and satisfaction in the team members. As a result, your staff will feel better about their efforts and strive even more challenging to achieve the desired outcome.



A cross-functional team is a team that possesses all the talents required to generate the digital product or complete the project.


Not only do exceptional development teams have a cross-functional composition, but they also act cross-functionally. For example, in each sprint, the team focuses on delivering a product ready for release. Therefore, everyone is exerting maximum effort to reach the sprint goal.

Diverse experience levels in larger development teams make work more fun and reduce costs for the organization. A lack of specialists in one technology may slow down the rest of the team's development. Cross-functional teams know how to help and be helped by each other.



Great developers know their customers—the design for end-users. Through dialogue with the product owner or stakeholders, they learn end-user desires and can make the proper (technical) decisions. Only then can custom software succeed.



Projects, especially technological projects, change. Agile software development makes change easy.

Minimize the project's impact and handle it carefully. Agile web development speeds up project delivery, improves product quality, minimizes risks, boosts customer happiness, and reduces IT expenses. In addition, agile frameworks improve team success.



Each team member should be free to solve problems independently and give suggestions on team decisions. In a great team, members choose their tools and technological stack. When motivated, they seek the best solution.

Product managers that aren't overly rigorous with requirements produce better code and happy developers. Allowing developers to explore helps them construct a team model with processes and culture.






Front-end developers are responsible for building the portion of a program that users view and interact with directly. Therefore, they must ensure a seamless and user-friendly experience. JavaScript, HTML, and CSS are common languages used by front-end developers.




A backend developer handles everything "behind the scenes" of an application. Backend engineers are the development process's primary problem solvers. They plan and create the application architecture, make decisions on communication between services and databases, determine how API and external integration will function, and ensure the product's security.




Product designers create user-friendly designs from your product idea.

They optimize user journeys for optimal user experience and high conversion rates.

Additionally, they ensure that the product meets your organisation's objectives.

Finally, they monitor all relevant data to help achieve your company goals and ensure users fall in love.



DevOps engineers guarantee that the solution is available around the clock, inexpensive to maintain, and simple to upgrade. Additionally, they work diligently to ensure they can handle abrupt usage or activity spikes in the downtown area. They essentially manage your infrastructure.


Implementing solutions such as Infrastructure as Code, automated deployment methods, and robust cloud solutions are their area of expertise. Their job is to make the application secure, dependable, and accessible to everyone.




These team members ensure that your application is bug-free, has enough support for all devices and browsers, and meets all your essential requirements. In addition, they devote close attention to the program's performance, security, usability, and portability.


Naturally, a quality assurance engineer examines the application from the end-users perspective to ensure that all implemented features fulfil the specifications. In addition, they produce documentation and test cases to aid developers in creating a high-quality final product.



Those engineers are responsible for developing automated testing. An automated test is a little piece of software that runs in the background and continuously tests the application. If something goes wrong, the project team is instantly informed. Agile teams' critical capability where testing and development occur concurrently.




Business analysts are responsible for confirming the viability of the business concept and ensuring that you are investing in the proper solution.

In addition, a business analyst (BA) can assist you in confirming that your app solves an existing user problem that is consistent with your company model and consumer expectations.



The project manager is responsible for considering everything that could go wrong with the project and then ensuring that nothing does. Additionally, they ensure that your product is delivered on time and within budget.




The product owner of an agile team is responsible for prioritizing items in the team's backlog to streamline their execution. In addition, this function continuously monitors the conceptual and technical soundness of the developed features to ensure that they align with the overall business plan.



 This mode of collaboration offers the most significant degree of independence. You receive an incredibly focused crew that other tasks will not divert. This is highly effective in the IT industry.


Startups with brisk growth

If your project is designed to be in continuous production for the future and expansion is planned, committed staff is the only viable alternative. You need to demonstrate rapid growth, and a dedicated software development team will enable you to launch a project immediately without wasting time on business-related chores.


No requirements stated

This is required if your idea is incompatible with the product and the market and requires study. Otherwise, you will devote excessive time and effort to tests and surveys. Additionally, a dedicated model would give enough resources to prevent cost overruns.


Long-term undertaking

To realize a product's full potential, you require a strong team of devoted software developers throughout the project. You must be confident that the specialists you work with will remain by your side until the conclusion. Exactly, this is what the model ensures.



 Step 1: Specifying specifications

 The following measures should be taken:


  • Establish goals and a budget in advance.
  • Describe the project, job descriptions, team size preference, and workflow.
  • Determine your requirements for each process component.


You must know from the outset what you want to achieve to avoid putting your dedicated team through unnecessary challenges.


Step 2: Selecting a Collaboration Model

 Determine if you require one comprehensive development team or different teams for various tasks. Consider including an additional maintenance crew if your product is close to completion.


 Step 3: Identifying Abilities

 You can immediately begin working if the devoted team workforce has the required specialists. If not, contact professionals or the partner talent pool. Assess the experience and technical and social abilities, and choose individuals for the final interview based on suitability.


 Step 4: Team Integration

Integrate the team seamlessly into the project workflow. Choose your favourite management method and tools. It is recommended to meet face-to-face with new specialists and establish frequent contact channels so that you can monitor and control all operations.


Step 5. Setting KPI

 Select key performance metrics that accurately evaluate the performance of committed team members. You do not need to monitor management constantly.

It is sufficient to compute KPI at the beginning of the project and measure them after the month. Moreover, the squad size can be altered without concern at any time.



The following measures should be taken while managing a dedicated development team:


 Plan stand-ups

 Daily meetings keep everyone updated, allow employees to structure what they've done, and plan future tasks. However, making these stand-ups short and straight to the point is important. Afterwards, talk to anyone who deviates from the plan, delivers too much detail, or needs guidance.

Ask the team three questions via call or video conference.


  • How was yesterday? What's done?
  • What issues arose?
  • What's tomorrow's agenda?

These stand-ups can be done via video conference call.


Create work procedures

Try to anticipate dedicated team members' questions and provide answers before they arise. Ensure that they understand your job procedures and adhere to them appropriately. For example, who or thing is responsible? How do new tasks get created? How can files be shared? Who should be contacted if access problems arise? Your devoted crew must have the answers to these and other questions or know where to locate them.


Offer continuous feedback

Responsiveness is a crucial aspect of managing an attentive staff. For example, if you want your product to match your requirements, software developers may have dozens of questions, large and small, that must be answered.

Unfortunately, the feedback of a product owner guides remote IT professionals who cannot meet you in the office kitchen and say, "I've been considering a better approach to implement this feature." Occasionally, your response defies the employee's next moves, and while you delay, the employee (or team) is unsure what to do. This retards the rate of progress and frustrates the workers.


Dedicated development teams help outsourcing and development organizations. With this framework, the team's attention to each project promotes objective achievement. The developers' focus often results in a compelling conclusion that decreases project time and saves money. So, this way of producing software and web apps is quick and cost-effective.

Now, let's see the various benefits of a dedicated development team structure.



A dedicated team model's cost-effectiveness is commendable. Hiring internal development teams implies paying for their upkeep, infrastructure, office space, training, new tools, and other things with their monthly wage.

 A dedicated development team saves recruiting time and money.

Your product budget won't be exceeded. Instead, hire them from a dedicated, cost-effective, and reliable software development business that will save you time and money.



As we've said before, hiring a specialized crew is the most significant way to save time and money.

Most tech and non-tech companies' best options. And despite quick delivery, project quality is never compromised.



 Various nations have different hourly rates; however, hiring a dedicated team is more profitable and cheaper than hiring an individual developer.

Identify countries with inexpensive, high-quality projects.



A committed team is flexible since you make most project decisions. The procedure speed depends on your business.

It helps you use project resources efficiently. Choose designers, developers, business analysts, product managers, and QA based on project needs.



When you engage the right team to design software or applications, deadlines are met, and the project is successful.

DDT saves time and handles several front-end and back-end developers for your project.

Finding a dedicated development team is preferable to developing an internal team.



Another viable reason to hire a dedicated development team is the quality solutions these teams provide.

Quality boosts every project's success. Creating an app or software takes a skilled team. A reduction of cost and time saved might be useless if the outcome is a poor software solution.

With a great solution, your data and project are secure, on time, and on budget.

Also, a lower hourly pay doesn't equal low-quality work. Always go for a team that understands that.



Every project succeeds with the correct software team structure.

Software development teams have many roles and responsibilities.

These other aspects affect an application's success or failure; many can be handled by assembling the right team. Having the top expertise on board ensures that your project gets the attention it deserves.

Hire a dedicated team of experts if you have a technology need you can't handle alone. Devoted staff members will use their expertise to deliver reliable and secure solutions. As a unique approach to product development, the managed team model allows for developing technically competent products that are scalable, versatile and adaptive while also being cost-effective.



Wazobia Technologies

Content Writer


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