Signs it's Time to Outsource Your IT Management


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Praise Iwuh

February 21, 2024


In 2024, it is undeniable that technology is super important for businesses. From the most complex tasks, such as information security, to the simplest functions, like sending emails, it has become the backbone of business and service operations. However, managing all this tech stuff on your own can be really hard, especially if you're a small or medium-sized business and don't have a lot of money or know-how. In this scenario, it helps to know that there is a solution. Did you know that businesses already have 37% of their IT stuff being managed by other companies around the world? And on average, about 13.6% of a business's IT budget goes toward getting help from outside.

So, when should you think about getting help from outside to manage your tech?

This article explores several telltale signs that outsourcing could be the best solution for your company, helping you make informed decisions about your IT future.


  • Introduction
  • What is outsourcing?
  • Reasons to outsource your IT management
  • Lack of internal expertise
  • Rising IT costs
  • Frequent downtime and security concerns
  • Limited strategic focus
  • Scaling challenges
  • Focus on outdated technology
  • Conclusion

What is Outsourcing?

Outsourcing is a business practice where a company contracts out certain tasks or functions to external third-party vendors or service providers rather than handling them in-house. These tasks can range from manufacturing processes to services like customer support, IT services, accounting, marketing, or any other non-core functions of the business.

Companies often outsource for various reasons, including cost savings, access to specialized skills or technology, focus on core competencies, flexibility, and scalability. Outsourcing allows businesses to streamline operations, reduce overhead costs, and sometimes improve efficiency and quality by leveraging the expertise of external specialists.

Outsourcing can occur domestically or internationally, with offshoring being a specific form of outsourcing where the contracted tasks are performed in a different country, often to take advantage of lower labor costs or access to specialized talent pools.

In the context of this article, outsourcing refers to hiring a third-party service provider to handle certain aspects of your company's IT infrastructure and operations. This provider, often called a Managed Service Provider (MSP), takes on responsibility for tasks like:

  • Network management and monitoring: Ensuring your network runs smoothly and securely.
  • System administration: Maintaining servers, desktops, and other IT equipment.
  • Cybersecurity: Protecting your data from cyberattacks and threats.
  • Helpdesk support: Providing technical assistance to your employees.
  • Cloud computing services: Managing your cloud infrastructure and applications.

Essentially, you're transferring some of your IT responsibilities to an external expert who can provide specialized knowledge, resources, and economies of scale that might be difficult or expensive to achieve in-house, especially for smaller businesses.

Reasons to Outsource Your IT Management

From cost savings by eliminating the need for in-house IT departments, reducing expenses related to salaries and infrastructure, to providing access to specialized skills and expertise not available internally, IT outsourcing offers various benefits. We take a closer look at them below:

Lack of Internal Expertise

Running a business requires wearing many hats, but when it comes to complex IT matters, wearing too many can be detrimental. Does your team lack specialized skills in cybersecurity, network management, or cloud computing? Are your IT tasks falling on someone who is juggling other responsibilities, leading to inefficiencies and frustration?

Outsourcing allows you to access a team of dedicated experts with diverse skillsets, ensuring your IT needs are handled professionally and proactively. Think of it like hiring a team of virtual IT professionals, readily available to address any issue and implement strategies tailored to your specific needs. According to statistics, 92% of G2000 companies use IT outsourcing, highlighting the efficiency of this approach.

Rising IT Costs

Managing an in-house IT team often involves hidden costs beyond salaries. Hardware, software licenses, training, and maintenance contribute to a constantly evolving expense list. Additionally, the burden of managing infrastructure upgrades and troubleshooting unexpected issues can drain resources.

Outsourcing can transform these variable costs into predictable, fixed monthly fees. You only pay for the services you need, eliminating the need for expensive equipment or training investments. MSPs have economies of scale and buying power, often securing better deals on software and hardware and passing the savings onto you. For more context, companies reported a 27.2% average ROI from outsourcing HR, a function not too dissimilar from IT.


Frequent Downtime and Security Concerns

Imagine facing system crashes, lost data, or cyberattacks during peak business hours. The impact on productivity, revenue, and reputation can be devastating. A reactive approach to IT, relying on internal staff to fix problems after they occur, is simply not sustainable.

Outsourcing to an MSP provides proactive monitoring and maintenance, preventing issues before they arise. MSPs also invest heavily in cybersecurity expertise and tools, safeguarding your data and minimizing the risk of costly breaches. By focusing on prevention, you ensure smooth operations and peace of mind. According to statistics, 83% of IT leaders consider outsourcing security efforts. Additionally, there is "$519 billion expected spending on IT outsourcing in 2023, showcasing the growing focus on managed security services."

Limited Strategic Focus

When your team struggles to keep up with daily IT tasks, strategic planning takes a backseat. Valuable resources get tied up managing routine updates and troubleshooting, leaving little time for innovation and exploring new technologies that can give your business a competitive edge.

Outsourcing frees up your internal team to focus on core business priorities and strategic initiatives. The MSP handles the day-to-day IT operations, allowing you to concentrate on growth, customer relationships, and market opportunities. The positive experiences of companies that outsource, with 78% of companies positive about their experience," suggest improved focus and satisfaction.


Scaling Challenges

As your business grows, its IT needs evolve. Are you prepared to adapt your in-house team and infrastructure to meet these changing demands? Scaling your IT workforce can be difficult and expensive, while relying on outdated solutions can hinder progress.

Outsourcing partners understand the challenges of growth and have the expertise to adapt your IT infrastructure seamlessly. They can scale their services up or down based on your needs, ensuring your technology aligns with your business goals. The projected growth of the outsourcing industry between 2021 and 2025, at 4%, indicates its ability to adapt to changing needs.


Focus on Outdated Technology

Technology evolves at a dizzying pace. Staying ahead of the curve requires constant investment in upgrades and training. However, limited resources often restrict in-house teams, leaving them reliant on outdated solutions that pose security risks and hamper efficiency.

Outsourcing partners stay at the forefront of technological advancements. They constantly update their knowledge and implement cutting-edge solutions, ensuring your business benefits from the latest tools and trends. You gain access to expertise you might not be able to afford in-house, keeping your technology competitive and secure. With an expected $731 billion in global spending on outsourcing in 2023, outsourcing provides access to cutting-edge solutions.



The signs discussed above can serve as a clear roadmap to help you decide if outsourcing IT management is the right move for your company. Remember, it's not about abandoning control; it's about gaining expert support and focusing on your core strengths. Choosing the right outsourcing partner is crucial. Conduct thorough research, compare service offerings, and prioritise transparent communication and a good cultural fit. Don't hesitate to ask questions and clarify expectations during the selection process.

Outsourcing IT management can be a strategic decision that empowers your business to thrive. By freeing up resources, accessing diverse expertise, and leveraging a proactive approach, you can ensure reliable infrastructure, enhanced security, and the ability to adapt to your ever-changing business landscape. Take the leap, secure your technology, and focus on what you do best – running a successful business.

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